Unauthorized Bill Pay Checks Initiated by a Group Login OH-NO!

While the experience may not be bill pay checks, there are those organizations that knowingly chose to or unknowingly have opened themselves up to fraud by having group logins to their accounting system and financial institutions. And it is often at the worst time that organizations come to realize that unique logins for each user is a must!

A username is a form of identification, used to build a unique digital profile about a specific user. This digital profile protects both the organization and the user. While a specific user’s password is their authentication. A password protects the user’s identity because it verifies that they are who they say they are. 

Who of the current employees using a group login initiated those unauthorized bill pay checks that totaled over $20K? For that matter, which of the past employees that had access to that group login when they worked for the organization may have initiated them? There is no way to tell, so what do you do, fire everyone, switch banks, and do it all yourself? Not a chance! You need your sanity and your good employees!

So what can you do today that aids in security, accountability, and efficiency? 

Candance Weaver Bookkeeping absolutely recommends that you create a unique login for each user accessing your organization’s computers, accounting software, online banking, online credit cards, etc. Using the same credentials for multiple users is a really bad idea. Don’t do it!

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